Administrative Assistant – Charter School
La Casa de Esperanza Charter School
Administrative Assistant – Charter School – Full-time
BASIC FUNCTIONS: To provide support to the Principal and Charter School with key
administrative tasks.
REPORTS TO: Charter School Principal FLSA: Non-Exempt
GENERAL DESCRIPTION:
This position supports the Principal and Charter School through the execution of key administrative tasks. The Administrative Assistant will obtain documents from various sources, and will use them to create and maintain student files in accordance with DPI guidelines. This position will also refer any issues or concerns of parents/guardians directly to the principal. The Administrative Assistant performs additional tasks such as filing, scheduling, event planning and ordering of supplies. This position also supports other areas of the Charter School as needed.
Job Responsibilities:
- Request documentation from parents/guardians or educational institutions that includes K4 records, immunization records, birth certificates, childcare enrollment and IEP’s
- Create or verify Wisconsin Student Number
- Create student files that contain required documents per DPI guidelines
- Translate letters, notifications and other documents that are sent home to parents/guardians of Charter School students
- Refer issues and concerns to the Principal when issues arise with students related to health, attendance or punctuality
- Schedule appointments and maintain the calendar of the Principal
- Order supplies for teachers and administrative staff
- Order uniforms after verifying sizes and distribute them to all parents/guardians upon enrollment
- Assist with planning of special events
- In coordination with the Director of IT, provide technical support to classrooms and administrative offices if issues arise with computers or smart boards
- Support and assist crossing guards when needed
- Submit maintenance requests as needed
- Other duties as assigned by manager or CEO
Job Skills Requirements:
- Excellent organizational skills
- Ability to pay close attention to detail
- Exceptional analytical, problem solving and organizational skills
- Ability to simultaneously keep multiple projects moving and on target
- Able to work flexible hours, including evenings and weekends as needed.
- Personal and interpersonal skills
- Exceptional communication skills (written, verbal)
- Bilingual – English/Spanish
- Valid WI Driver’s License
Education Requirements:
- High school diploma, or GED with some college-level coursework in education or related field
Desired Characteristics:
- Bachelor’s degree in related field
La Casa de Esperanza is an equal opportunities employer.
