Enrollment Specialist
JOB TITLE: Enrollment Specialist
FLSA STATUS: Salaried/Exempt
LOCATION: Charter School
PRIMARY FUNCTION: Responsible for recruiting students and maintaining an effective relationship with parents and the surrounding community. Updating and maintaining student databases. Providing support to maintain an effective and positive school environment.
PRIMARY DUTIES:
Legend: E = Essential / NE = Non Essential / N/A = Not Applicable
Recruitment
1. Create, organize and implement a student recruitment plan in collaboration with VP of Educational Services. E
2. Visit identified locations and participate in events for recruitment purposes. E
3. Prepare materials needed for recruitment, E
4. Meet with interested families to provide tours and information regarding the school. E
5. Work with families to fill out enrollment forms and acquire needed documents for enrollment. E
6. Maintain a database of recruitment events. E
7. Maintain current enrollment numbers. E
8. Maintain database of students who are dropped and provide parents with exit survey. E
Parent and Community Liaison
1. Serve as a liaison for parents and applicable stakeholders to include, but not limited to: create and maintain positive parent-school-student relationships, work directly with counselors as needed, recruit parent volunteers, interpret (Spanish/English) as needed, etc. E
2. Manage and facilitate all aspects of parent involvement and development to include, but not limited to: coordination of and participation in parent meetings, workshops, trainings, and seminars, provide information of community resources, coordinate educational opportunities for parents (i.e., GED, ESL, Computer Skills), develop programs and/or activities for parents to promote school/child participation, etc. E
3. Prepare work orders and purchase items as needed. E
School Related Duties
1. Maintain assigned databases, records and files (i.e. student files, Skyward, etc). E
2. Complete and/or prepare required items by due dates; to include, but not limited to: general reports and data, student achievement, invitations, memos, letters, and flyers to inform parents of school activities, reports regarding activities, participation, and parent information, etc. E
3. Support with school duties/student management when needed. E
4. Establish and maintain good communication with all stakeholders (i.e.; parents, students, school counselors, co-workers, etc.). E
5. Follow legal, organizational and contractual requirements, laws and policies (i.e.; DPI Regulations, etc.). E
6. Implement the duties of a mandated reporter of suspected child abuse under current policies and procedures, as required. E
7. Attend all meetings and professional development activities, as directed, to include, but not limited to: parent meetings, professional development, etc. NE
8. Perform other duties as assigned. NE
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to stand, sit, reach, stoop, bend, and walk. Employee is frequently required to see, talk, or hear. Finger dexterity is also required. Infrequent lifting including heavy files and computers will be encountered.
WORKING CONDITIONS:
Work is generally performed in field and office environments, including travel to recruitment events. Local travel required; some state-wide travel as needed. Flexible hours required; as dictated by program needs.
REPORTS TO: Vice President Educational Services
QUALIFICATIONS:
1. Associate degree in related field or 1-year experience in work related field.
2. Bilingual (English / Spanish) required.
3. Minimum 1-year related experience working with children and families.
4. Proficient bilingual (Spanish and English), oral and written, required.
5. Knowledge and experience with experience in using Microsoft Office suite.
6. Excellent organizational skills and able to manage multiple priorities.
7. Able to demonstrate cultural intelligence with diverse groups and ability to work with individuals from diverse economic backgrounds in a respectful manner.
8. Strong communication skills, written and verbal, appropriate to target audiences across multiple functional areas, categories, levels, linguistic, and economic backgrounds; both in a team and individual environment.
9. Excellent critical thinking; able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
10. Able to work flexible hours, including infrequent evenings and weekends, depending on needs of the program needs.
11. Must successfully complete and pass all background checks to include, but not limited to: Criminal History, TB Testing, Physical, and drug testing.
12. Transportation, valid Wisconsin Driver’s license, state minimum auto insurance, and must meet La Casa de Esperanza’s driving standards.
La Casa de Esperanza is an equal opportunity employer.
